Last updated - 4th June 2019
The organiser and owner of Asia Climate Forum ('ACF') and associated / incorporated events (InterMET Asia, InterFLOOD Asia and InterAIR Asia inter alia) is Media Generation Ventures Ltd, of Windsor House, Cornwall Road, Harrogate, HG1 2PW, United Kingdom (‘MGV’).
MGV collects and stores data about you for the purpose of informing you about ACF and/or relevant associated events; and, when you register for the event, so that you can enter and engage with any of the systems that are provided by MGV or our registration contractors in order to enhance your visit.
What data do we collect?
Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure. MGV will collect one or more of the following types of data about you:
Why do we collect this data?
MGV will use the data we collect for a number of different reasons. The specific reason for which we process your data will vary from event to event but will contain one or more of the following:
How do we use this data?
MGV will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. MGV is required to retain information in accordance with the law, such as information needed for tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.
Is your data shared with anyone?
MGV will not pass on your personal data to third parties without first gaining your consent. Consent to pass on your data may be given by allowing your pass to be scanned by an exhibitor at one of our events. In this case, the exhibitor which scanned your badge will have your name, address, contact data and some or all of your question responses which you provided during the registration process disclosed to them. In some cases where we are legally obliged, we may need to share your data with law enforcement services.
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
At your request we can confirm what information we hold about you and how it is processed. If we do hold personal data about you, you can request the following information:
What forms of ID will I need to provide in order to access this?
In order to safeguard your data, requests to access this information must be accompanied with identification. You will need to provide two forms of identification from the following list:
You may at any time choose to opt out of communications sent to you by utilising the unsubscribe feature included in our communications, or by sending us an email via this link: UNSUBSCRIBE
Contact Information and Complaints
In the event that you wish to make a complaint about how your personal data is being processed by MGV, or subcontractors used by MGV, or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and MGV's data protection representatives with the details below.
Media Generation Ventures Ltd
Windsor House, Cornwall Road
Tel: +44 (0)1423 524545
Information Commissioner's Office